Training Coordinator/Document Control Specialist

Sierra Lobo offers a full range of professional and technical capabilities, including Test and Evaluation, Systems Engineering, and Advanced Technologies.  In our Corporate Technology Development and Engineering Center (TDEC) in Milan, Ohio, we also develop products and processes related to Cryogenic Fluid and Thermal Management Systems, Densified Propellant Management Systems, and Prototype Extreme Pressure and Temperature Systems.  Our customers rely on Sierra Lobo’s expertise in managing large contracts for the Government combined with in-house core competencies in research and engineering.  This unique combination gives customers access to specialty skills and a proven management framework that produces “Excellent” results.

EOE/Minority/Female/Disabled/Veteran

Function of Position:

The Training Coordinator / Document Control Specialist is responsible for managing the organization's training administration and document control systems to ensure workforce competency, regulatory compliance, and effective information management. This dual-role position serves as the primary administrator for corporate Learning Management Systems (LMS), coordinates training activities across multiple sites and contracts, and oversees company document and command media library (CML) control processes. The role ensures employees maintain required training, certifications, and qualifications while also maintaining the integrity, accessibility, and version control of controlled documents throughout the organization.

Responsibilities:

Training Coordinator Responsibilities

Learning Management System (LMS) Administration:

• Serve as the primary administrator for the corporate Learning Management System(s).
• Create, maintain, and update employee training records, curricula, certifications, and learning paths.
• Manage user accounts, permissions, training assignments, and course access.

Training Coordination:

• Coordinate training activities among contract/site training coordinators, creating and maintaining a central database for tracking compliance and skills-based training.
• Ensure consistent training standards and practices across all locations.
• Communicate training requirements, deadlines, and scheduling information to employees and supervisors.
• Maintain training records in accordance with company policies and regulatory requirements.

Reporting and Analytics:

• Develop and distribute regular training and compliance reports to supervisors and leaders. Create dashboards and reports for management review.
• Analyze training completion trends, compliance metrics, and workforce qualification status.
• Identify gaps in training compliance and recommend corrective actions.

Document Control Specialist Responsibilities

Document Management:

• Administer and maintain company document control systems and command media libraries.
• Organize, classify, index, and archive controlled documents and records.
• Maintain document repositories for policies, procedures, work instructions, forms, manuals, and training materials.
• Ensure documents are properly stored and readily accessible to authorized users.

Version Control and Change Management:

• Manage document revision processes and approval workflows.
• Ensure only current approved versions are available for use.
• Track document revisions, changes, approvals, and distribution records.
• Remove obsolete documents from circulation and maintain archival records.
• Coordinate periodic document reviews with document owners and subject matter experts.

Regulatory and Quality Compliance:

• Ensure document control processes comply with applicable regulatory, industry, customer, and company requirements.
• Support management systems related to quality, information technology (IT), procurement, and other operational compliance.
• Maintain records in accordance with retention schedules and regulatory requirements.
• Support audits, inspections, and assessments by providing controlled documentation and records.

Information Accessibility and Security:

• Maintain secure access controls for sensitive and confidential documents.
• Ensure appropriate distribution of controlled documents across departments and sites.
• Protect the integrity, confidentiality, and availability of company records and information assets.

Qualifications - Required:

Education:

• Associate's degree in Business Administration, Human Resources, Training & Development, Quality Management, Information Management, or a related field.
• Highly relevant experience may substitute degree requirement.

Experience:

• 3–5 years of experience in training administration, learning management systems, document control, quality systems, or a related field.
• Experience administering Learning Management Systems and electronic document management systems preferred.
• Experience supporting regulated environments, manufacturing, industrial operations, aerospace, or similar industries is highly desirable.

Knowledge, Skills, and Abilities:

• Strong knowledge of Learning Management Systems (LMS) and training record management.
• Understanding of document control principles, change management, and records retention practices.
• Ability to generate and analyze database-driven reports.
• Excellent organizational and project coordination skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and document management software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong collaboration skills with cross-functional teams and multiple locations.

Preferred Qualifications:

• Document Control, Quality Management, or Records Management certification.
• Experience with ISO 9001, AS9100, OSHA, or similar management systems.
• Experience with SharePoint, Microsoft 365, Power BI, SAP, or other enterprise LMS/document management platforms.

Key Performance Indicators (KPIs):

• Training compliance completion rates.
• Certification and qualification status accuracy.
• Timeliness of training assignment and completion reporting.
• Document review and revision cycle completion.
• Document retrieval and accessibility metrics.
• Audit readiness and compliance performance.
• Accuracy of training and document records.
• On-time completion of required training and document updates.

Reporting Relationship:

Reports to Corporate SQMA Director

Work Environment:

Office-based with periodic interaction across operational sites, departments, contractors, and training providers. May require infrequent travel to support training coordination, audits, or document control activities across multiple locations.

Why Join Us?

Sierra Lobo, Inc. is a leader in aerospace innovation, committed to safety, quality, and operational excellence. As the Corporate Safety, Health, Environmental and Quality (SHEQ) Manager, you will play a pivotal role in shaping the future of our organization, ensuring compliance, driving continuous improvement, and fostering a culture where safety and quality are paramount.