Area Coordinator

US-OH-Sandusky
2 weeks ago
Job ID
2017-1714
# Positions
1
Experience (Years)
4
Type of Position
Regular Full-Time
Level
Experienced (Non-Manager)
Visa Requirements
Citizen only

Overview

The area coordinator provides test customer and test facility support for the Space Environments Complex (SEC) at the NASA GRC Plum Brook Station (PBS). This person will serve as the single, on-site POC for people working in the SEC test areas to obtain needed support or services, coordinating necessary work activities, and resolving any issues or conflicts. They will also serve as the single POC for SEC shipments and deliveries, interfacing with shipping and receiving personnel, completing required forms, and transporting small packages between SEC and Shipping and Receiving.

Responsibilities

Job duties and responsibilities include but not limited to:

  1. Maintaining a facility activity log and the wall schedule in Room 114, populating schedule with all activities taking place, awareness of all activities going on, and responsible for staffing “virtual operations desk” for the facility.
  2. Working closely with engineering staff and schedulers to maintain accurate status of work being done at the SEC.
  3. Advising all personnel working in any areas, other than the office spaces, of other ongoing activities that may impact their work.
  4. Managing customer office space and facilitating required services such as phones, copiers, networks, meeting rooms, etc.
  5. Managing keys for the SEC and utilizing test complex and test project call trees.
  6. Participating in daily facility and other meetings as required, and organizing and/or hosting on-site meetings involving test planning and execution.
  7. Checking-in and checking-out all personnel requiring access to any areas of the facility other than the office spaces.
  8. Coordinating badging and access for test customer personnel, and presenting PBS familiarization briefings to ensure they are familiar with PBS and SEC policies and procedures.

  9. Providing test customers with local area information and coordinating travel logistics.  Directing use of and connecting test customer personnel with local vendors to obtain required materials and services.

  10. Coordinating and requesting commodity deliveries for SEC (i.e. LN2), Main Gate IDIQs for “after-hours” work, auxiliary gate operations for oversized or other special equipment arrivals and departures.
  11. Tracking and controlling tools and equipment at SEC (tool crib) and all material received at the facility to ensure it is delivered to the requestor and is readily available for use when needed (parts/material control/kitting). 

Qualifications

This position requires a minimum of four (4) years of relevant experience in an administrative position requiring planning, scheduling, and coordinating work. Direct knowledge of general administrative duties, excellent organization, oral and written communication skills are essential. Typing skills and knowledge of computers and how they function, plus specific knowledge and experience in using up-to-date software, is also required.

 

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